Accounts Payable Specialist - Yankton
First Dakota is hiring for an Accounts Payable Specialist to join our Yankton team! This person is responsible for the Accounts Payable function of the Bank by applying generally accepted accounting principles and Bank policies to ensure vendor invoices are accurately reviewed, properly approved, and coded, and paid in a timely manner. Serves as the primary resource for employees and vendors on invoice submission and payment questions, maintains vendor records, reconciles accounts payable-related to general ledger accounts, and assists the accounting team with various projects and tasks as needed.
This is a full-time position working 40 hours/week. Hours include Monday–Friday 8:00 to 5:00 and may occasionally require additional hours or overtime to ensure reports and projects are completed by deadlines, as well as accommodating coverages for team. The position is located in Yankton.
Duties
- Compliance with generally accepted accounting principles, Bank Accounts Payable policies, and company procedures
- Processes vendor invoices accurately and timely, verifying proper approvals, supporting documentation, and coding to the correct general ledger accounts and cost centers
- Reviews invoices against contracts, quotes, and receiving documentation; researches and resolves discrepancies with vendors and internal departments
- Prepares and processes vendor payments by check, ACH, direct deposit, and wire according to payment schedules
- Ensures vendor payments are distributed accurately and timely
- Maintains the vendor master file, including new vendor setup, collection of W-9 forms, and independent verification of vendor banking changes to help prevent payment fraud
- Prepares and files annual 1099 forms and maintains related vendor tax records, including W-9 and other vendor tax forms
- Monitors payment activity for exceptions, duplicate or unusual payments, and potential fraud, and escalate concerns to management
- Monitors the Accounts Payable invoice inbox and approval workflow to ensure invoices are routed, approved, and paid by their due dates
- Processes employee expense reimbursements, verifying receipts and approvals for compliance with Bank policy
- Serves as the primary contact for employee, vendor, and management questions regarding invoice submission, payment status, and Accounts Payable procedures
- Reviews of vendor statements and researches past-due balances, duplicate payments, and outstanding credits
- Identifies payment types and contacts vendors to encourage electronic payments
- Records prepaid expenses, and maintains amortization schedules; prepares month-end accruals and related journal entries
- Reconciles accounts payable, prepaid, and accrued expense general ledger accounts and communicates any discrepancies to the appropriate individuals
- Identifies capital expenditures and coordinates with Accounting for proper fixed asset recording
- Provides expense and payment information upon request to assist department managers with budget tracking
- Maintains updated Accounts Payable procedure manuals, assists with providing appropriate information and answering questions to auditors/examiners, and works with internal auditors during reviews
- Backup for Accounting daily critical functions as needed
- Works on several projects/functions at one time
- Maintains strict confidentiality, attention to detail, and complies with all Bank policies and procedures
Qualifications
Attributes include a positive attitude and good work ethic. The ability to process a variety of tasks accurately and efficiently, the capability to maintain strict confidentiality, attention to detail and comply with all Bank policies and procedures. Communicate effectively with various types of customers, vendors, co-workers, and departments to resolve an assortment of needs. Strong organizational skills and the ability to work well in a team environment. Punctuality and attendance are a must.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience
- High school diploma with prior accounts payable experience;
- Associates degree preferred
Work Environment
Office: The work environment of this job includes interacting with others in an office setting, and the noise level is usually moderate.
Physical Demands
Light: The physical demands of this job include bending, sitting, and occasionally lifting up to 10 pounds with or without reasonable accommodation.
Requirements of All Employees
To perform the job successfully, an individual should demonstrate the following:
Adaptability - Adapts to changes in the work environment
Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time
Career Apparel - Adheres to the Career Apparel policy; Demonstrates professional appearance during Bank hours or at after-hours Bank functions
Customer Service - Responds promptly to customer needs including requests for service and assistance; Provide courteous, personal attention to promote ongoing relationship service with customers
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan
Design - Demonstrates attention to detail
Initiative - Looks for and takes advantage of opportunities; Asks for and offers help when needed
Innovation - Shares suggestions for improving work
Interpersonal - Maintains confidentiality; Remains open to others' ideas and tries new things
Judgment - Exhibits sound and accurate judgment
Motivation - Measures self against standard of excellence
Communication - Listens and gets clarification; Responds well to questions; Participates in meetings; Writes clearly and informatively; Able to read and interpret written information
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports and upholds organizational goals and values
Planning/Organizing - Uses time efficiently; Completes work in a timely manner
Problem Solving - Identifies and resolves problems in a timely manner
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Inspires the trust of others; Works with integrity and ethically
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
Safety/Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly
Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit
Technical Skills – Understands basic computer software programs; Strives to continuously build knowledge and skills; Shares expertise with others
